Society of Botanical Artists

Exhibition Details

Society of Botanical Artists
Plantae 2020

Exhibiting excellence in every botanical art form

The Society invites artists to submit their very best work to our open exhibition. Whether an artist working in watercolour, oils, gouache, graphite, colour pencil or pen & ink, a botanical illustrator, a printmaker, ceramic artists, sculptor, jeweller or glass artist, we are seeking work with a strong exhibiting presence to be part of our show at Mall Galleries in 2020.

Our only criteria are that all work must:
Be predominantly of botanical content
Be botanically accurate
Be visually pleasing
Have strong wall appeal
Be work you are proud of

All work must be original (all prints must be hand pulled and NOT giclee). We regret we do not currently accept photography or other digital art forms.

Maximum dimension is 120cm on the longest side.

Entry Deadline: 29 February 2020 Midnight

Key Dates

Artist Entry Dates
Open for Entry:                 16 December 2019
Entry Deadline Date:        29 February 2020
Entry Deadline Time:        midnight

Selection Dates
Selection Deadline:           12 March 2020
Selection Notification:       17 March 2020 by artist logging in to website
Artwork Delivery:               18 April 2020 from 11am to 5pm Cancelled. For further information please see the SBA website.

Exhibition Dates
Private View:                            2 June 2020 from 5pm to 8pm
Exhibition Open to Public:        3 June from 10am to 5pm daily, closing on 7 June at 1pm
Collection of unsold work:        Thursday, 11 June 2020 from 11am to 5pm


Entry Pricing

Standard Prices.
Maximum Artwork Entries: 5
First or Single Entry Price: £18.00
Additional Entries: £18.00 per artwork up to 5 artworks.

Concession Price for Artists Under 31
Maximum Artwork Entries: 5
First or Single Entry Price: £15.00
Additional Entries: £15.00 per artwork up to 5 artworks.

Fellow Members
Maximum Artwork Entries: 6
First or Single Entry Price: £18.00
Additional Entries: £18.00 per artwork up to 6 artworks.

Exhibition Entry Information

General Information
The exhibition will be held at Mall Galleries in The Mall near Admiralty Arch.

Submissions of work are invited from visual artists working in any two or three-dimensional artwork except for photography, digital artwork or giclee printing (or similar).

Submission Procedure
Submission is by online entry only. Please click on the link from our website and follow the instructions. Please note refunds will not be given in the event of work not being selected.

Pricing – please note the minimum selling price
Work selected for exhibition must be for sale. There is a minimum sale price for work less than 40cm on the longest side of £395 and a minimum price of £495 for work of 40cm or over, on the longest length. Commission is payable to the Society as follows:

Members (all classes):    Works less than 75cm on longest side 35%

                                        Works larger than 75cm on longest side 40%

Non members                  Works less than 75cm on longest side 45%

                                         Works larger than 75cm on longest side 50%

It will be assumed that the stated sale price includes the cost of any frame and the commission.  Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided.   

You must provide the framed measurements of the work in cm.  This is for inclusion in the catalogue, as well as to aid in the selection process and for planning the hang.

Oversize work:      Fellow members who are interested in submitting oversize work can apply in writing to request this.  Please email to request this.  Please use the normal digital entry route.  Maximum size is 200cm on the longest side.  No more than 2 pieces of oversize work can be submitted per artist, and they will be able to submit fewer other works in the interests of fairness.  This work may be hung subject to the usual selection processes.

All communication will be by email or via the online login process. Applicants will be required to login to see if their work has been preselected; if so they will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.  You should read this guidance carefully.


Guidance by the Selection Committee

It is very difficult to assess work from poor photographs so please submit scans or very good photographs to show your work at its best.  Good results can be obtained with tablets and telephones, but take care to ensure that there is sufficient light (especially when the background appears as grey on a photograph), that the image is in focus, there are no reflections through glass, or bad angles from work being propped up.  The Selection Committee encourages artists to choose simple plain mounts and wooden frames (which can accommodate mirror plate fixings) that will not detract from the work or interfere with adjacent works in the exhibition; poor presentation may prejudice acceptance.  Work framed with clips is not admissible.  Acrylic ‘glass’ may be used for oversize work, as supplied by a framer, and it must of good display quality and be free from scratches and be as scratch resistant as possible.   Artglass or similar which minmises reflections is acceptable.


All pre-selected works are subject to physical selection on hand in day. We hope to accept and hang as much of the pre-selected work as possible.  The reasons for which work may be rejected at physical selection stage are likely to relate to the quality of the work, presentation or if the work does not represent or match the digital image. 


Buyers are unable to inspect the reverse of pictures and frames, they expect them to be appropriately sealed so artists should pay special attention to clean paper, mounts and glazing (especially inside the glass).  All work must be presented in acid free mounts , papers and backing boards, with appropriate framing tape.  Failure to comply may jeopardise selection fo your work.

Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Overseas artists – framing and VAT

We have arrangements whereby your work can be delivered unframed to a UK address.  Please go to the SBA website for further information on this and VAT registration information.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If applying from overseas, please consider how you will deliver to and collect work from the exhibition venue at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week. 

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters is final and no correspondence will be entered into.  There are about 8 people on the selection panel voting independently of one another and work is pre-selected based on a voting system.  For this reason it is not possible to give individual feedback to artists as to why their work has or has not been selected.  No correspondence will be entered into in relation to feedback and the selection process decisions are final.  In essence the pre-selected artworks are those which achieved the highest number of votes from the panel members, who vote independently of one another and who cannot see the scores of the other panel members.

I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise the Organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers and / or the Society of Botanical Artists, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

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